Landlord Guide
This guide walks you through using Calceum as a landlord with rental income. You’ll learn how to set up your properties, record rental income and expenses, and send quarterly updates to HMRC.
What MTD means for landlords
If your property income exceeds the MTD threshold, you’re required to keep digital records and send quarterly updates to HMRC. This applies to both UK and overseas property.
Key dates for landlords:
- April 2026 — MTD for Income Tax begins for those with income over £50,000
- April 2027 — Extends to those with income over £30,000
Setting up your property income
You can set up your property income source in two ways:
- Getting Started wizard — Complete the wizard after signing up to connect to HMRC and link your income sources
- Business switcher — Use the business switcher dropdown in the sidebar header and select Add Business
Once connected to HMRC, Calceum retrieves your registered property businesses automatically. Calceum supports:
- UK Property — Rental income from properties in the UK
- Foreign Property — Rental income from properties outside the UK
Screenshot: UK Property business card
UK and foreign property are treated as separate businesses for MTD purposes, each requiring their own quarterly updates.
Recording property income
Record rental income as you receive it. For each payment, you’ll enter:
- Date received
- Amount
- Property (if you have multiple)
- Description (e.g., “March rent”)
You can record income manually, import from a spreadsheet, or use bank import.
Recording property expenses
Common allowable expenses for landlords include:
- Letting agent fees
- Insurance (buildings, contents, landlord)
- Repairs and maintenance
- Ground rent and service charges
- Accountancy fees
- Legal fees for lets of a year or less
- Utilities (if you pay them)
See Categories for the full list of property expense categories.
What you can’t claim
- Mortgage capital repayments (interest relief is restricted)
- Personal expenses
- Capital improvements (these are capital expenditure)
Sending quarterly updates
Each quarter, you send a summary of your property income and expenses to HMRC. The quarterly periods are:
- Q1: 6 April – 5 July (due 5 August)
- Q2: 6 July – 5 October (due 5 November)
- Q3: 6 October – 5 January (due 5 February)
- Q4: 6 January – 5 April (due 5 May)
If you have both UK and foreign property, you send separate updates for each.
See Quarterly Updates for the full process.
End of year
After Q4, you send your end of period statement and make your final declaration. This replaces the traditional Self Assessment tax return.
See Tax Return for details on the year-end process.
Next steps
- UK Property — Detailed guide to UK rental income
- Foreign Property — Detailed guide to overseas rental income
- Recording expenses — How to add property expenses